Last modified: 30-01-2020
If we’re collecting data about you, we want you to be clear on how we’ll use it, and why we’ve collected it. This notice should clear things up. If you have any further questions, simply give us a call or send an email. We’re happy to help.
Who we are
We will never…
We will never share or sell your data without asking you first.
What personal data we collect and why
Where did we get your data?
If you are a Charity Fast-Tracker we may have your data from when the course was owned by Child.org and before we seperated to become a separate organisation. Otherwise, Utopy do not use any third-party sources of personal data. All the data we hold is collected by us personally and directly – when people voluntarily submit their information. If we’ve got your data, it’s because at some point you filled in a form and gave it to us.
If you interact with Utopy, we record data about you in a database. If you sign up to emails on this website, we store the fact that you consented to emails, when you did that and your name and email address.
If you provide thoughts in any comment boxes, complete our quiz, or express interest in a specific bright idea, we store that information. We may use it to send you emails that are specifically relevant to your interest or just use it to inform our decisions in future about what people are interested in or passionate about.
If you are a Charity Fast-Tracker or Charity Fast-Tracker Alumni (previously known as Charity Apprentice).
We have your full contact details and all the awesome work you completed while you are/were on the course. We might use this to remember how awesome you were for example when you ask us for a work reference. We might also use your quotes and images for marketing purposes – but only after seeking your specific permission.
Under what legal basis do we hold your data?
If you have registered for emails, we hold your data under the legal basis of ‘consent’.
If you are or have been a Charity Fast-Tracker, we may hold some data under ‘legitimate interest’. This legal basis means we only use your data in ways you would reasonably expect and which have a minimal privacy impact. We hold your data in order to support you, and only hold a minimal amount of data, so the privacy impact is minimal.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Our system automatically removes EXIF GPS location data from any images you may upload so no-one will be able to find out where your pictures were taken.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
We may take note of the online training courses that you are interested in, and use this information to advertise these products to you when you are visiting other websites; for instance Google and Facebook.
We will only conduct internet-based advertising in accordance with the Google personalized advertising policy principles.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. The majority of will be videos embedded via our Charity Fast-track Youtube channel.
How long will we keep your data for?
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
We don’t aim to keep any data for longer than we need to. Our general retention period is between 3 – 50yrs. After this point, we may keep the data but remove any and all the identifiable information. (Of course, we’ll also happily delete all your data whenever you get in touch and ask us to!)
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
We pledge to take all appropriate technical and organisational measures against unauthorised or unlawful processing of your personal data. We also do all we can to protect personal data against accidental loss, destruction or damage.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Who is it shared with?
If you are a Charity Fast-Tracker, we may share your information with our course partners (such as Child.org) so that you are able to work with them directly. We will specifically get your consent as part of any applicable course.
Otherwise, we will not share your data with anyone.
If you’re considering applying for Charity Fast-Track or have any questions about the course, contact us by email or phone here.
Last modified: 30-01-2020